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Know How To Optimize Adobe Acrobat Operations
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The Adobe Reader is the best choice for the easy viewing of PDF files. This user-friendly application simply has no alternatives. However, in order to make optimum use of it, you need to have its features and functions at your fingertips. Here is an overview of how to use
Adobe Reader.
The tools and icons that run the Adobe Reader can be sorted according to the menubar, toolbar and keyboard controls.
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Toolbar
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Document opening and display tasks: There are various options for viewing a PDF page on
Adobe Reader. The option 'Show Each Document in Its Own Window' is the option to open several windows rather than multiple PDFs in a single Reader. The option 'Restore Last View Settings When Reopening Documents' helps to speed up your work by its option to automatically refer to the last viewed page during an operation. 'Open Cross-document Links In Same Window' reduces the number of windows opened while it closes the document at hand and opens the document being linked to in the same Adobe Reader window.
'Documents In Recently Used List' displays the highest number of PDFs listed in the File menu (Windows) or when you use File > Open Recent File (Mac OS). The default is five for Windows and nine for Mac OS. More advanced settings include layering. The 'Allow Layer State To Be Set By User Information' option enables users to choose layers of a PDF document for viewing on
Adobe Reader.
Viewing of menu and tools: Allow Documents To Hide The Menu Bar, Toolbars, and Window Controls are used to determine whether the three are displayed or hidden when the PDF is opened.
The Adobe Reader toolbar consists of the tasks you require for a PDF display and navigation. It is placed at the top of the
Adobe Reader window. The main tools are:
Zoom: The tool that looks like a magnifying glass is to zoom in or zoom out on a document. There are three other zoom tools that resemble pieces of paper. They are instant magnification options for a page to three quick presets: Actual size, Fit to window and Fit to width.
Hand: This Adobe Reader icon as its name suggests is in the form of a hand that is used to scroll around on a PDF page. It also functions to activate hyperlinks within a
PDF.
Page: These four triangular set of tools are for swapping pages within the document. Beside these tools are the Back and Forward icons that enable the previous view in either direction, whether it is another document or another page within the current document.
Print, Save and Find: These Adobe Reader menus are also on the toolbar and are very user-friendly. The Automatically Save Document Changes To Temporary File Every Minutes option controls the frequency at which Acrobat automatically saves changes to an open document. Save As Optimizes For Fast Web View streamlines a document for single page downloads from web servers.
Also, activate the following buttons while printing according to the versions you use:
| Fit to paper |
| Auto-Rotate and Center |
| Shrink oversize pages to paper size |
| Expand small pages to paper size |
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Menubar
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Navigation tools on Adobe Reader: The navigation icon is an important tool on the menubar. It navigates PDF pages with instant access to pages and bookmarks within a PDF
download. Its additional functions include the option to get an overview of the pages in a thumbnail outline. The Show Navigation Bar displays a basic navigation toolbar irrespective of the document settings.
Screen preferences and set-up: There are a variety of operations in this section of the
Adobe Reader. The 'Current Document Only' pane stipulates whether the page view is limited to a single PDF. 'Fill Screen With One Page At A Time' makes the page display to the maximum screen spread of a single page. The Alert When Document Requests Full Screen button beeps a message before activating Full Screen mode, with the option to deactivate it with the 'Do Not Show This Message Again' icon.
For computers with multiple-monitor display, the Which Monitor To Use tool marks out the monitor on which a user can get the full-screen display. There are also various other tools for Full Screen Appearance and Full Screen Transitions
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Keyboard
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You can also use the keyboard for PDF operations on Adobe Reader. For instance, the arrow keys can be sued to switch between pages that you download and scroll within a page. Left Click To Go Forward One Page; Right Click To Go Back One Page allows the user to go through an Adobe PDF with the help of the mouse. The Return, Shift-Return (to go backward) also helps to scroll a
PDF.
Pressing the Control key (or the Option key on a MAC) simultaneously with the zoom tool will zoom out a page. Screen Navigation can also be activated using the keyboard. Escape Key Exits can be used to exit from the Full Screen view. Users can also exit by clicking Ctrl+L/Command+L. The mouse or keyboard commands can be used even if the
Adobe Reader automatic paging is on.
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